Your policies and documentation are the lifeblood of your organization; they are the ‘way’ you do business and underpin your operations to reduce the risk your organization is exposed to. The challenge is how to manage this activity so it delivers value. Your policies are designed to give people the information they need to perform their role. But, present all your policies to every employee and it overloads them with unnecessary information, ensuring your documents will only ever be filed for safekeeping, never to be read or enforced.
You then have the challenge of where the documents are kept. If there isn’t a central document library that’s accessible to all, your policies are stored locally, which requires a lot of manual effort to manage, causes a version control nightmare and leads to inconsistencies in the document formats. Then trying to locate the right document to respond to a tender or client/supplier requests becomes a time-sapping, frustrating exercise that ultimately impacts your productivity.
SureCloud Policy Management is a centralized cloud-based platform that gives employees quick and easy access to the latest documents that apply to them. This can reduce confusion by tackling documentation overload so that you can enjoy better attestation rates, cementing your policies in reality. Now you can benefit from a consistent, reliable and repeatable structure to manage all your important documentation.
Policy Management provides you with digitized documents: using a standardized and modular format eliminates the need for difficult and inconsistent Word formatting. No need for hierarchy: gain the freedom to organize your documents in the way that best suits your organization with users only seeing policies that apply to their individual role. Attestation: by forcing the users to confirm they have read and understood each policy, managers are reassured they’re living documents, providing evidence during audits.
The Policy Management solution also enables an automatic process to notify users when a new policy is uploaded or updated, ready to be attested. As well as Simple reporting: view headline attestation statistics based on an individual, department, company-wide or specific document, then drill down for more detail.